Processing a Holiday Day in Time and Attendance using a Daily Rule.
The MYOB Exo Time and Attendance module is able to track and process employee's Holiday Pay by using a Holiday Pay Daily Rule. Once the information has been posted, it is paid through the Payroll module.
There are two ways to process the Holiday Pay from within the MYOB Exo Time and Attendance module.
If the Payroll staff are being notified in advance about the employee and the dates of their leave, apply the appropriate "Holiday Pay" Daily Rule to the relevant days through the 'Calendar' option in the Roster button in Employee Maintenance or through the Staff Scheduler screen.
When the pay is being processed, if the units being paid for the leave need to be altered from the default setup of the Daily Rule, edit the day in Maintain Times or Pay Period Times then click on the "Generate Units" button and make the appropriate changes.
"Holiday Pay" Daily Rules can be applied to the appropriate day at the time of processing of the Pay Period.
The following steps can assist with applying a "Holiday Pay" Daily Rule:
Select Time Cycle from the Help menu or by clicking on the button in the Toolbar.
Click on Step 3 Maintain Times then select the employee by entering their Employee Code or using the Find button.
Edit the day that the "Holiday Pay" Daily Rule is to be applied to by double clicking on the day or using the Edit button. Note: If Pay Period Times has already been opened then the day will need to be edited in Step 4 Pay Period Times.
In the "Edit Times For Day" window that will appear, change the existing Daily Rule to the "Holiday Pay" Daily Rule to be used. To bring up a picklist of the Daily Rules, clear the Daily Rule field or enter a letter that is not a Daily Rule code then press Enter - a list of all available Daily Rules will appear from which the appropriate Rule can be selected.
The day may be marked as Invalid, especially if the employee has not clocked in at all on that day. To make the day a valid day, untick the "Times Are Invalid" tickbox in the upper right quarter.
If the units to be paid for the Holiday Day are different from the default units setup in the "Holiday Pay" Daily Rule then click on the Generate Units button and adjust these figures. Click on the Save:F10 button or press F10 to save from this screen.
Click on the Save:F10 button or press F10 to save from the "Edit Times For Day" screen and return to the Maintain Times or Pay Period Times screen.
Disclaimer: This information is of a generic nature. For specific advice regarding your particular circumstances, please contact your Accountant, the Inland Revenue Department, New Zealand at Work, Australian Tax Office or your IT Consultant as appropriate.